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Volunteer Coordinator

Job Title: Volunteer Coordinator                   Prepared By: Human Resources
Department:  Administration                         Prepared Date: November 20, 2019
Reports To:  Development Director              FSLA Status:  Non-Exempt, Part-time

Summary:  Work with the Volunteers and St. Vincent de Paul (SVdP) management team to develop, train and cultivate the SVdP volunteer base.  Also, assist as needed in the development of corporate donors for in-kind giving of merchandise, and develop other potential donors.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

  • Act as liaison with staff, board members, public, interns, and volunteers.
  • Manage all aspects of Non-Vincentian volunteer activity: Run background checks, quarterly hour tracking, interact with Volunteers, handle intake, and maintain system to track individual volunteer’s paperwork, recruitment, training, scheduling; also responsible for hours tracking and acknowledgment letters utilizing the Cervis Volunteer Management Software.
  • Manage donor activity, work with the Development Director to track and follow through on Donor related issues or inquires. Provide support for the annual Blue Dress Breakfast and any other event for Donor Development.
  • Provide outreach to the Catholic school system. Schedule school groups for SVdP Campus visits.  Provide general communications with Educational Professionals.
  • Work with Development Director to develop and implement a program to engage young adults and students in the SVdP mission by creating volunteer and other opportunities to educate youth about SVdP.
  • Assist with Annual Report Development.
  • Engage with programs including Centro Rendu and other events and programs throughout the community.
  • May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
  • Work within the framework of the Society’s mission and objectives.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Associates of Arts Degree and at least 3 years’ experience performing the duties of this job or a combination of education and experience.  It is highly desirable that experience includes working in a not for profit environment.

Language Ability

Ability to read, analyze, and interpret general business periodicals, instructional and procedural manuals, and correspondence.  Ability to write reports correspondence and procedure manuals.  Ability to effectively present information and respond to questions from diverse and varied audiences, including board of director members, managers, and service providers.  Must be able to visually scan reports and documents, with proven proofreading abilities.

Math Ability

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.

Computer Skills

Excellent skills with Microsoft Office.

Supervisory Responsibilities

This position may supervise volunteer positions, and needs the experience and ability to schedule, monitor, and evaluate subordinates’ performance.

Work Environment

The work environment characteristics are representative of those the employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is in a standard office environment with moderate noise levels.  The position does not frequently travel within the area outside of the office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and work with computers and other electronic equipment for prolonged periods and to use hands to finger, handle or feel.  Prolonged keyboarding is required.  The position requires corrected vision and hearing to normal range, clear and understandable speech patterns, and the ability to hear in quiet as well as noisy environments.  The position requires working in groups of two or more in close proximity.  Requires occasional bending, stooping, reaching, and/or stretching and lifting up to 25 pounds.