Donor Relations Representative

Job Title:  Donor Relations Representative        Prepared by:  Human Resources
Reports To:  Director of Development                FLSA Status:  Exempt, full-time
Department:  Administration                               Approved by: Director of Development
Date Prepared: November 6, 2019

Summary: Assist the Director of Development in developing long-term relationships with donors built on a firm understanding of donor interests, passions, and values. Participate with planning and implementing all fundraising events.

Essential Duties & Responsibilities:  The duties and responsibilities of this position shall include, but are not limited to the following:

  • Implement a monthly strategy of writing, calling and holding one-on-one meetings with committee members, and prospective donors to share stories of St. Vincent de Paul (SVdP) and invite them to deepen their financial support.
  • Engage donors in program and organizational work, such as events and committees.
  • Along with the Director of Development, develop and implement customized cultivation strategies to engage major donors in meeting short- and long-term goals of SVdP including: determining ongoing relationships with prospect/donor; recommending specific purpose and level of gift; identifying those donors for cultivation and subsequent solicitation and assuring that solicitations are carried out.
  • Oversee the implementation of an effective program for recognition, involvement, and stewardship of major donors. Interact with internal staff to promote prospect engagement, and to identify potential donors.
  • Participate with the planning and implementation of all fundraising events including the annual Blue Dress Breakfast.
  • Work with our volunteers to craft compelling stories that motivate donors and committee members.
  • Relay the feedback of donors and committee members you meet back to the staff.
  • Maintain excellent notes on all contacts and information about committee members and donors and enter notes into the database.
  • Assist with preparing and producing donor relations and marketing/communication literature including thank you letters, gift appeals, grants, newsletters, and other communications as required.
  • Support Development Director, Executive Director and other senior leaders in their fundraising activity with donors.
  • Work with board members, fundraising committee members, event committee members, and campaign committee members as appropriate.
  • Assist with Annual Report Development.
  • Work with the proper attitude that exemplifies the Society’s Statement of Values.

 Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Administrative Building, Georgetown.

Bachelor’s degree preferred and at least 3 years of fundraising or related experience. It is highly desirable that experience includes working in a not for profit environment.

Language Ability

Excellent oral, written and listening communication skills, organization skills and ability to prioritize and meet competing deadlines.

Math Ability

The individual in this position must have the ability to work with mathematical concepts such as probability and statistical inference, and ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  Must be able to understand common financial reports, payroll records, and cash management reports.

Reasoning Ability

The ability to solve practical problems quickly and in situations where there is limited standardization.  Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

Computer Skills

Computer proficiency using Microsoft Office software is required i.e. Outlook, Excel, Word, and PowerPoint. Familiarity with client-based software and email communications will be essential to regular communications and reporting.

Certificates and Licenses

None needed

Supervisory Responsibilities


Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The work is conducted primarily in an office environment.  The employee will conduct meetings and visits outside of the office as required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit and work with computers and other electronic equipment for prolonged periods and to use hands to finger, handle or feel.  The position requires corrected vision and hearing to normal range, clear and understandable speech patterns, and the ability to hear in quiet as well as noisy environments.  The position requires working in groups of two or more in close proximity.