Job Title: Director of Finance Prepared By: Human Resources
Department: Administration Prepared Date: August 2020
Reports To: Executive Director FLSA Status: Exempt
Summary: Reporting to the Executive Director (ED), the Director of Finance will collaborate with the ED to review and enhance internal organization processes and infrastructure that will allow St. Vincent de Paul (SVdP) to be financially sound, continue to grow and fulfill its mission. The Director of Finance will oversee the organization’s financial management, grant management, help maintain the internal controls and will collaborate with the ED on strategic planning, fundraising development, and financial growth plans.
- Drive the financial planning of SVdP by working with the ED and senior management in analyzing the organization’s performance identifying trends from existing data and advise on interpretation and application of these results. Develop, recommend and implement procedures and policies related to the operation’s administration, and direct staff in carrying out policies.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Execute the financial strategy of the company.
- Manage financial controls and accounting procedures.
- Ensure full transparency over the financial performance of the company.
- Provide advice on how to increase revenue and reduce costs.
- Effectively and clearly communicate potential risks in a timely manner.
- Propose action plans to ensure that annual financial objectives are attained.
- Support the ED with forecasting, identifying and growing new funding streams.
- Coordinate and produce all tax documentation as required.
- Oversee management of Finance Department and its staff.
- Oversee management of all aspects of the finance, accounting, payroll and benefits coordination activities; also fulfill internal (independent) and external (authorized) agencies’ audit requirements.
- Work with ED on strategic planning and implementation of lean, modern and efficient systems of operation across the entire organization.
- Ensure organization’s compliance with rules, laws and regulations pertaining to local, state and federal tax authorities including all applicable internal and external reporting requirements.
- Prepare 990 documentation for review by auditors and board of directors.
- Review departmental budget proposals, supporting documentation and justification. Oversee the preparation of the organization’s annual budget, which also includes responsibility for its tracking and reporting activity.
- Maintain fundamental GAAP, FASB and GASB principles and sound internal control policies throughout the organization by maintaining, testing, adapting, improving and implementing effective information gathering processes and systems. Responsible for ensuring the generation and interpretation of financial, managerial and analytical reporting.
- Coordinate treasury management; ensure proper internal controls are in place to safeguard the cash management and all other assets of the organization.
- Ensure that Finance Department’s policies and procedures align with OMB (Office of Management and Budget) Uniform Grant Guidance that is incorporated in Federal, State, and local government grants received or subcontracted to St. Vincent de Paul.
- Develop and maintain relationships with agency’s bankers and investment advisors.
- Support Directors’ communication platform and act as liaison with Staff, Board, Conference Members, community supporters, and general public as needed.
- Work within the framework of the Society’s mission and objectives.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor of Arts in Finance or Business Administration, CPA or CMA certification a plus.
- Minimum 15 years business management experience; solid understanding of financial reporting, GAAP, FASB, GASB.
- Minimum of 3 years non-profit accounting and governance experience.
- Strong and effective leadership, organizational and communication skills.
- Solid knowledge of information systems, financial analysis and forecasting.
- Action oriented, strategic, proven leader capable of setting goals and inspiring colleagues and staff toward their achievement.
- Strong computer skills: Microsoft Office, and QuickBooks; knowledge of payroll systems a plus.
- Experience with real estate property management, business and non-profit sector.
Excellent written and verbal communication skills. Strong ability to read, analyze, and interpret complex documents, including laws related to accounting principles. Ability to make effective and persuasive presentations to diverse audiences.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Demonstrated ability to exercise discretion and judgment related to policies and procedures. Must have the ability to direct and confront in the course of day-to-day oversight. Ability to analyze problems and produce a viable solution. Ability to work independently with minimal supervision as well as part of a team. Ability to prioritize work and meet deadlines.
The individual in this position must possess computer proficiency using QuickBooks and Microsoft Office software suite and must have a functional familiarity with data base software.
Certificates and Licenses
CPA or CMA preferred.
Oversee management of Finance Department.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate, although occasionally the employee must attend social functions where the noise and activity levels may be significantly louder.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and work with computers and other electronic equipment for prolonged periods and to use hands to finger, handle or feel. The position requires corrected vision and hearing to normal range, clear and understandable speech patterns, and the ability to hear in quiet as well as noisy environments. The employee is frequently required to stand and walk for long periods of time and to work under stressful conditions in off hours, sometimes long days and weeks due to deadlines and time constraints. The position requires working in groups of two or more in close proximity. Requires occasional bending, stooping, reaching, and/or stretching and lifting up to 25 pounds.