Bookkeeper

Job Title:   Bookkeeper

Department: Finance                                                                   Date Prepared:  November 2021

Reports To:  Finance Associate                                                   Prepared By:  Human Resources

Summary:  This position is customer-centered that reports and collaborates with the Finance Associate with daily accounting transactions such  as Accounts Payable, General Ledger & Accounts Receivables.  The Bookkeeper will also contribute to monthly reporting and reconciling, analytics for business decision making, the annual audit, and operational tasks.

Essential Duties & Responsibilities:  The duties and responsibilities of this position shall include, but are not limited to the following.

  • Maintain an orderly accounting filing system. Assist and organize account information for financial audits.
  • Process daily financial transactions, including posting, reviewing, and reconciling accounts payable and receivable on an accrual basis.
  • Help with the timely and accurate preparation of annual audit materials.
  • On a weekly basis, prepare all deposits and deposit in appropriate accounts. Reconcile accounts with bank.
  • Prepare and send invoices.
  • Ensure that accounts payable are paid in a timely manner; all accounts receivable are collected promptly and that periodic bank reconciliations are completed.
  • Track and record payments such as accounts payable, journal entries, payments, performing bank reconciliations and reports, preparing accounts receivable and payable reports, preparing tax reports.
  • Prepare monthly financial reports such as Accounts Receivable/Accounts Payable.
  • Maintain a system of controls over accounting transactions.
  • Ensure that required debt payments are made on a timely basis.
  • Review and maintain chart of accounts adhering to financial policies. Responsible for organizing, accurate coding and entry of AP invoices. Code and enter Accounts Payable invoices.
  • Maintain confidentiality requirements of Finance Department and agency.
  • An ability to work as a team member.
  • Team player with the ability to work in a fast-paced, complicated environment with minimal supervision.
  • Excellent organizing and planning skills with attention to detail.
  • Attend all requested meetings.
  • Other duties as assigned.

 Minimum Qualifications: 

  • At least three years of experience in accounting/bookkeeping
  • Experience with grants.
  • Knowledge of internal control procedure, and accounting best practices (GAAP)
  • Proficiency with QuickBooks, Excel, and MS Office
  • Understanding of inventory management and Point of Sale (POS) systems
  • 2-3 years of bookkeeping experience.
  • Experience for non-profit bookkeeping preferred.
  • Proficient in Quickbooks.
  • Must be willing to work between the hours of 8am to 5pm Monday through Friday, some weekends, flexible schedule as needed.

Location: Seattle

Education/Experience

  • Two year college degree in business or accounting, or equivalent professional experience.
  • BS degree in Accounting or related preferred.

Certificates and Licenses

None needed

Supervisory Responsibilities

None.